Assistant Director/Operations - Public Works & Engineering job in KISSIMMEE
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Organization: | CITY OF KISSIMMEE | Job Category: | Engineering and Technology | Job Type: | Full Time | Country: | USA | State/Province: | Florida (FL) | City: | KISSIMMEE | Salary and Benefits: | $64,522.00/YR- $91,363.00/YR (DOQ) | Post Date: | 07/18/2018 |
In the heart of Central Florida, Kissimmee (population 69,962) is seeking a motivated and enthusiastic team player to join the Public Works and Engineering team in overseeing a full-service City with a $188 million budget. Reporting to the Public Works Director, the successful candidate will play a strong role in Streets, Stormwater, Sanitation, Traffic, Facilities and Garage operations and special projects. Strong organizational and analytical skills, strategic planning, customer service orientation, and outstanding written and verbal communication required. Experience with project and office management strongly preferred. Under limited supervision, assists Director in planning, directing and supervising the departmental field operations, including Sanitation Division, Stormwater Division, Streets Division, Fleet Division, Facility Maintenance Division and Traffic Operations Division in order to ensure the efficient and effective operations of those divisions. Ensures departments compliance with all applicable policies, procedures, codes and regulations. Performs routine and complex engineering evaluations related to field operations including technical and supervisory work as required. Reports to the Director. Specific Duties and Responsibilities ESSENTIAL JOB FUNCTIONS Plans, schedules and oversees field operations of the Sanitation, Stormwater, Streets, and Traffic Operations Fleet, and Facility Maintenance divisions. Supervises subordinate division heads; supervisory duties include instructing; assigning, reviewing and planning work of others; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; and recommending discipline, transfers, promotions and discharge. Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers training, advice and assistance as needed. Coordinates department budget preparation; performs revenue analysis and projections as required. Prepares and administers Sanitation and Streets, Stormwater, Fleet, Facility maintenance and Traffic operations budgets. Prepares and manages outsourced contracts for specific maintenance operations. Prepares resolutions, letters, purchase and sales agreements for easements and right of ways and related documents. Coordinates field operations with other Department divisions as appropriate; provides technical assistance and support to all divisions. Determines equipment, tools and materials needed for field operations; obtains product information and pricing from vendors; develops specifications and prepares and/or approves purchase orders. Ensures the proper maintenance and storage of equipment. Inspects field operations to ensure compliance with policies and procedures, specifications, contracts, schedules, codes and standards of quality and safety. Tracks project progress and maintain records as required. Receives and responds to public inquiries, concerns and complaints regarding Department activities. Performs administrative/office duties as required, including attending and conducting meetings, preparing reports and correspondence, approving payroll, etc. Receives, reviews, prepares and/or submits various records and reports including budget reports, maintenance records, attendance records, equipment specifications, purchase orders/requisitions, bills, statements, work orders, memos, etc. Operates a motor vehicle and a variety of equipment such as a computer, calculator, copier, printer, engineers scale, two-way radio, telephone, surveying instruments, etc. Interacts and communicates with various groups and individuals such as the department head, other department heads, Public Works division heads, subordinates, Regulatory Agency representatives , attorneys, engineers,1 contractors, sales and service representatives, and the general public. ADDITIONAL JOB FUNCTIONS Performs related duties as required. Minimum Training and Experience Requires a Bachelor's degree in civil engineering, construction management, architecture, public administration supplemented by five years of progressively responsible experience in public works/engineering project management or operations, some of which has been in a supervisory capacity, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Minimum Qualifications and Standards Required Physical Requirements: Must be physically able to operate a vehicle, and a variety of machines and equipment including a computer, radio, surveying instruments, etc. Tasks involve the ability to exert moderate, though no constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor. Language Ability: Requires ability to read a variety of policies and procedures, manuals, construction drawings, specifications, etc. Requires the ability to prepare specifications, routine reports, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence. Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form. Requires the ability to apply influence systems in supervising subordinates; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to counsel and teach employees. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages including engineering, construction, budgeting, financial, mechanics, etc.
Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas , to determine percentages and decimals and to determine time and weight. Must be able to use advanced applications of trigonometry, geometry, algebra, calculus and statistics.
Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery; to operate motor vehicles.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc. Must have moderate levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. Worker may be subject to danger or risk to a slight degree.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
Performance Indicators
Knowledge of Job: Has thorough knowledge of the methods, procedures and policies of the Public Works and Engineering Department as they pertain to the performance of duties of the Assistant Director. Has thorough knowledge of the organization of the Department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of the City and other governmental agencies. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has comprehensive knowledge in the areas of civil engineering and construction, transportation planning, stormwater management, solid waste collection, fleet management, facility maintenance and traffic operations as applied to municipal public works projects and programs.
Has thorough knowledge of related equipment, tools and materials. Has thorough knowledge of all applicable codes and regulations, and is able to ensure compliance with such in all department projects. Has knowledge of bidding procedures and contract administration.
Is able to make sound, educated decisions. Has the ability to plan and develop daily, short and long-term goals related to City purposes. Has the ability to plan and coordinate the most effective use of personnel, facilities and resources to achieve department goals. Is able to ensure departmental compliance with all laws and regulations and control the activities of the department through effective supervision.
Knows how to apply supervisory and managerial concepts and principles' has knowledge of administrative principles involved in developing' directing and supervising various programs and related activities. Has the ability to offer instruction and advice to subordinates regarding departmental policies, methods and regulations. Is able to perform employee evaluations and make recommendations based on results.
Has the ability to offer assistance to subordinates, co-workers and employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Has the ability to plan, organize and prioritize daily assignments and work activities. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Is able to read and interpret complex technical materials pertaining to the responsibilities of the job.
Is able to assemble and analyze information and make written reports and records in a concise, clear and effective manner. Has comprehensive knowledge of the terminology and various professional languages used within the department.
Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Has the ability to negotiate among different constituency groups with diverse interests to achieve a shared understanding and commonality of purpose. Has the ability to communicate professionally in confrontational situations. Knows how to make public presentations. Has thorough knowledge of proper English usage, vocabulary, spelling and advanced mathematics. Is able to compile, organize and utilize various financial information necessary in the preparation of division budget, and knows how to prepare and monitor the budget. Has knowledge of and skill in the use of computers for engineering design and records management. Has knowledge of modern office practices and technology. Has knowledge of applicable occupational hazards and safety precautions. Knows how to react calmly and quickly in emergency situations. Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts. Quantity of Work: Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations. Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures . Maintains accountability for assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image. Coordination of Work : Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated. Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designated resources to achieve such goals and objectives. Organizing: Efficiently organizes own work and that of subordinate staff. Ensures that personnel understand what results are expected of them, and that each is regularly and appropriately informed of all matters affecting or of concern to them. Staffing: Works with upper management, where appropriate, to select and recommend employment of qualified personnel. Personally directs the development and training of personnel under charge, ensuring their proper induction, orientation and training. Leading: Provides a work environment which encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to personnel under charge concerning their performance. Commends and rewards personnel under charge for outstanding performance, and takes timely and appropriate disciplinary action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives. Controlling: Provides a work environment which is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards, methods and procedures. Delegating: Assigns duties as necessary and/or appropriate to meet goals, enhance abilities of personnel under charge , build their confidence and assist them in personal growth. Has confidence in personnel under charge to meet new or additional expectations. Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure or strategy does not foster the desired result, and moves decisively and explicitly to develop and implement alternatives. Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of functions under charge . Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives. Human Relations: Strives to develop and maintain excellent rapport with personnel under charge. Listens to and considers their suggestions and complaints, and responds appropriately. Establishes a work environment to promote and maintain mutual respect. Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to policies in the discharge of duties and responsibilities, and ensures the same from personnel under charge. Policy Formulation: Maintains awareness of changes in operating philosophies and policies, and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance. Strives to ensure that established policies enhance same. |